For School Stores

Paper order forms. Cash in envelopes. Not anymore.

You're running a spirit wear program out of a binder. There's a better way.

Request Early Access See how it works

Built by a distributor who needed it to exist. Flat monthly pricing, not per-user. No transaction fees.

Sound familiar?

If you coordinate spirit wear for a school or booster club, you have probably dealt with all three of these.

Parent orders arrive as paper forms and text messages

Someone's kid brings a crumpled order form with an illegible size. Someone else texts a photo of the form. Someone else Venmos money with 'shirt order' in the memo. You enter it all manually.
Every sport season starts over from scratch

Football catalog from last fall? Somewhere. Basketball specs? In someone else's email. Every season you rebuild the same catalog you built before. Same products, same logos, same sizes. From scratch.
Nobody knows what has been ordered until it arrives

Orders go out. Stuff arrives. You try to match boxes to orders. Three parents call because their size is wrong. You don't know who ordered what until you dig through everything.

How PromoTastic fixes this

Give parents a real online store

Build a catalog of spirit wear items. Push to Shopify. Parents order online, select sizes, and pay — no paper forms, no cash, no text messages.
See Product Catalog
Seasonal catalogs reuse last year's specs

Catalog from last year's football season is already in the system. Copy it, update the year, add any new styles. Season setup takes an hour, not a week.
See Product Catalog
Track every order from purchase to delivery

Every order has a record with the buyer's name, items, sizes, and status. When stock arrives, it matches to orders automatically. No more sorting boxes by hand.
See Order Management

Built for how you work

Your back-to-school August, before and after

Same four weeks. Very different outcomes.

Before

Week 1
Send paper order forms home with students. Wait.
Week 2
Collect forms. Half are missing. Chase down the rest.
Week 3
Enter everything manually into a spreadsheet. Double-check sizes.
Week 4
Place the order. Realize you missed two forms. Re-order.

After

Week 1
Send home the store link. Parents order online all week.
Week 2
Orders are live in the system. No data entry required.
Week 3
Buy sheet aggregates everything. One PO to the vendor.
Week 4
Stock arrives. Matches to orders automatically. Done.

How PromoTastic compares

You have options. Here is what each one actually does.

Feature	PromoTastic	Paper Forms + Spreadsheet	SquadLocker	Spirit Store (generic)
Parent ordering	Online Shopify store	Paper forms + cash	Online store	Online store
Size collection	Auto-tallied from orders	Count by hand from paper	Online selection	Online selection
Catalog reuse	Pull up last season, relaunch	Rebuild spreadsheet each time	Limited (platform-specific styles)	New setup each season
Production tracking	8-status workflow with dashboard	Whiteboard	N/A (they handle production)	N/A
Branding specs	Stored per school with artwork classification	Paper files or email threads	Platform-controlled	Varies
Pricing	Flat monthly, unlimited users	Free (your evenings are not)	Revenue share per item	Setup fee + revenue share

Showing PromoTastic vs. SquadLocker. See full comparison on desktop.

Catalog reuse: Pull up last season; Platform styles only
Production tracking: 8-status dashboard; N/A
Branding specs: Per-school, permanent; Platform-controlled
Pricing: Flat monthly; Revenue share per item

Competitor information based on publicly available pricing and feature pages as of early 2026. Subject to change.

Questions from school stores

Is this priced for schools?

Plans start at $99/month, month-to-month. No annual contract required. School programs with seasonal volume can pause between seasons.

Can parents really order online without a school IT setup?

Yes. The Shopify storefront is hosted externally — no school IT involvement. You set up the store, share the link, and parents order directly.

Is this too complicated for a volunteer to run?

The core workflow — build catalog, share link, track orders, receive stock — is designed to be handed off. Volunteers can manage day-to-day operations without deep training.

We run stores for multiple sports and student groups. Can we separate them?

Each client (sport, group, or organization) has their own record and catalog. You manage them all from one account.

What's the contract like?

Month-to-month starting at $99/month. No annual commitment required. Cancel or pause anytime.

Do you offer discounts for schools?